How To Apply for Transcript Notation with Aggie Job Link

Use the step-by-step directions below to apply for Transcript Notation in Aggie Job Link. Click the arrow at the end of each step for a screenshot and additional information that corresponds to that step. If you need help at any point, email ajlhelp@ucdavis.edu.

• You will need an active Aggie Job Link account to access and process your Transcript Notation forms.
• If you don't already have an Aggie Job Link account, click here.

Once you log in to Aggie Job Link, your screen should look something like this:


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• On the first page, click Transcript Notation option from the quick links list on the front page of Aggie Job Link.
• Click add new to start a new Transcript Notation form.

The “Basic Info” tab should be selected at the top of the page to complete the directions below. You may also wish to click the Student Final Report tab to review the final essay requirements before you start your internship. If you are unsure if your internship qualifies as an academically approved internship for TN click here to view internship and TN guidelines.


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• Enter the name of the organization with which you are doing your internship, then press the GO button.
• From the drop down list choose filter select your organization’s name*.
• If your internship site can not be found on the list, enter the name of your internship site in the New Internship Organization field.

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• In the section labeled Internship select your internship title from the drop down options, or enter a new Internship title in the field below.
• Complete all required information requested in proposal part 1 and 2. (Required fields are denoted by red asterisks.)
• Time Sheet: If your internship requires a timesheet you can access one by clicking the TN timesheet link under the Time Commitment section. If your internship does not require a timesheet, your hours will be verified by your employer at the conclusion of your internship.
• When you have completed all the required fields click the Submit button at the bottom of the page. Log out of Aggie Job Link when you are done.

• After you have completed your Transcript Notation proposal notify your Internship Supervisor, communicate that you will need your supervisor to fill out a Supervisor’s Evaluation for you at the end of the quarter.
• Your supervisor will be able to access your evaluation from their employer account and will submit the evaluation online.

• Log in to Aggie Job Link and click Transcript Notation option from the quick links list, located on the first page after login.
• Click the Edit button next to your internship.
• Click the Student Final Report tab and review the guidelines.
• Type your report in a word document and then use the browse field to upload your report
• Be sure to click the Save button when you are done!

• Log in to Aggie Job Link and click Transcript Notation option from the quick links list, located on the first page after login.
• Click the Edit button next to your internship.
• Click the Student Final Report tab and review the guidelines.
• Type your report in a word document and then use the browse field to upload your report
• Be sure to click the Save button when you are done!

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• The Transcript Notation Checklist will help you keep track of your Transcript Notation forms.
  • The green check means that you have completed the required form.
  • The red X indicates a form that has not been completed yet.
• At the end of the quarter, you should have green checks next to each of the sections. Congratulations on successfully completing your internship!
  • Your Transcript Notation will appear in the notes section or your transcript.
  • Please allow 3-6 months for your Transcript Notation to process and post to your transcript.
  • To check if your notation has posted to your transcript log onto SISWEB to view your unofficial transcript.