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How To Use Transcript Notation with Aggie Job Link

Below are step-by-step directions for posting internships and completing paperwork for Transcript Notation in Aggie Job Link. Click the arrow ( arrow) ) at the end of each step for a screenshot and additional information that corresponds to that step. If you need help at any point, email ajlhelp@ucdavis.edu.

1. Your Aggie Job Link Account
  • You will need an active Aggie Job Link account to access and process your Transcript Notation forms.
  • If you are new to Aggie Job Link or to your employer, submit an account request here.
    • Click Register Here
    • Complete the form and press the Submit button at the bottom of the form.
    • You will then see a message that says “Thank you for registering. You will receive your username and password within one business day.”
    • Check your email for your username and password. If you do not receive a password, verify that your email address was entered correctly. If you are still experiencing trouble, contact ajlhelp@ucdavis.edu.
  • If you need to update your contact information or company information, after logging into Aggie Job Link (see step 2), you need to:
    • Select the Account option from the menu at the top of your Aggie Job Link web page to edit your contact information.
    • Select Personal Profile to review or update your contact information.
    • Click the Submit button to save your changes.
    • To update your company information, select Profile from the menu at the top.
    • Make changes then click the Save Changes button to save your changes.


2. Login to Aggie Job Link
  • On the Internship & Career Center web page, enter your username (email address) and password on the left and click the Employer button to log in.


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3. Listing Internship Postings/Post an Internship for Transcript Notation
  • Select the Career Jobs/Internships tab from the menu at the top.
  • Click on the Add New button.
  • Complete the Job Postings form.
    • If you opt to copy from a previously listed position, all fields in the New Job screen will be automatically populated.
  • Check the Internship guidelines to be sure your posting meets these qualifications.
  • Mark the “Is this an Internship” radio button as yes.
  • Click the Submit button when you are done.


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4. Transcript Notation: Assigning an Intern
  • During the first few weeks of the internship, you need to log in to Aggie Job Link (see step 2).
  • Select the Transcript Notation tab from the top menu, located on the far right.
  • Once your intern initiates a TN request they will appear on your list.
  • Review the proposal with your intern.


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5. Transcript Notation: Reviewing Your Intern
  • When the Internship is complete, log in to Aggie Job Link (see step 2).
  • Select the Transcript Notation tab from the top menu, located on the far right.
    • Click on the Evaluate Student button to the left of your student’s name.
    • Complete the evaluation and click the Save button when you are done.


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Timesheets: Review the accuracy of the paper timesheet provided by your intern (if required by the ICC).